CAN Organizational Meeting

Monday, December 3, 2007

Meeting called to order at 7:30 - EC members in attendance: Kevin Folk, Greg Merritt, Chris Maurer, Elaine Freedman, Anthony Jones and Kevin McCallum

Introduction made by all chapters in attendance: Each chapter mentioned upcoming or recent chapter events.

Committee Updates:

Membership (Kevin F. on behalf of Bekah) – Thanks for input on the survey. Most of the pieces are put together. Survey will go out in e-mail form soon.

Communications: (Greg) PR – Greg spoke with someone w/ Va Tech & we got a half page blurb in the VT alumni magazine which centered around our VT photo taken during the softball tournament.

Rob Walter (Ohio) spoke at a CASE seminar along w/ Andy (Tulane) & Harry (ECU) and they got the word out about CAN. CASE is an Education group mainly focused on universities.

Community Service: (Kevin F. on behalf of Bekah) Nothing to mention – position is open. We would like to do something with National Park Svc.

WMU is looking to set up a job fair of some sort in the spring if there is interest.

Social: (Elaine) Events w/ the Washington Bullets 12/5, 12/15 upper level w/ discount 50% off – 1/12 v. Celtics upper level.

Elaine announced an agreement with the Bullets to have the CAN basketball finals at Verizon Center.

Caps – 1/24 promotion. Get a hat if you buy a ticket, 5 club passes, signed jersey, lower level $40/UL $19. Block of 200 seats. OSU will play broomball w/ Michigan after the Caps game.

12/18 Selection show for football at CCSP. Coaches meeting for basketball at 8:30 selection at 9.

End of season party at CCSP. 1/26

Sports: (Maurer) the upcoming weekend is the final set of scheduled final flag football games.

Basketball & Volleyball apps are online. Basketball app is due 12/5.

VBall app is due by 12/10. Games to be played on Sundays at NCS.

Basketball courts are settled. Playing M, T & Fridays this year. 3 locations in VA & MD. Playing M&T in MD at a Baptist church (8-10) of Branch Ave exit from beltway. Fridays in at Alex. Minnie Howard & John Adams.

Structure for CAN (Kevin F.) – (Handouts)

We are trying to make CAN more in line with other types of organizations with boards..

Officer structure, directors, and board representation: Advisory Committee will represent the membership. AJ has a vote (his own) and there are 3 at large votes (to represent membership).

Appointment includes removal power. The 3 at large positions will vote as directors. The officers will elect the directors. The directors would be removed by the officers who appointed them and the 3 AC members will be under the aegis of the membership of the AC.

Call to have an odd number of officers to lessen the likelihood of ties. Need to have secretary/legal decoupled since it is a conflict of interest for a practicing attorney to act as has been the practice in the past.

Any questions at a later date should be directed to Kevin F.

Rob Deal (ASU) suggests not placing a term limit on directors due to a shallow number of committed folks. 1 year renewal right now.

Will the Board stagger terms so that the entire Board doesn’t turn over at once?

Greg – Role of 3 at large voters. Connect the 3 people into the committees so they have a better knowledge of how CAN works and can better represent the membership.

Simplified budget included.

Is there a thought to limiting the number of positions one school can have on the entire Board? Right now, we need help where we can get it. There was a suggestion to perhaps limit the # of folks on the EC from one school.

2008 Budget

Getting sponsorships will be key to survival.

Tournaments are the only time we can really generate revenue.

Revenue from sports leagues and sponsorship.

Jon Teitel (AU,Penn) asked if the outdoor sports could subsidize the indoor sports. Not really since the sponsorships $ is tied to the sports that have sponsorships. ie CCSP – football and McFadden’s with softball.

Not feasible at this time.

$25,000 in revenue is after expenses.

Rachel (Tennessee) – what about Social?

Elaine: Social is mainly a break even affair. Some of the $ goes back to the sport, but we are not counting on revenue.

Looking to offset costs through sponsorships. Would like to have a membership card

Softball commissioner filled. Other positions still open.

Call for additional questions and a reminder to direct any future questions to Kevin Folk.

Meeting adjourned at 8:38.